For Australian HVAC businesses

On a rooftop. Mia takes the call.

No-heat mornings, breakdown calls, service bookings. Mia triages urgency, books the visit, and captures the unit details so you arrive knowing what you're walking into.

Join the waitlist →
✓ 14-day refund — you only pay for the minutes you use✓ Live in 5 minutes✓ No lock-in
THE PART NOBODY ELSE SHOWS YOU

Mia doesn't stop at hello.
Watch a call become cash.

This is the actual product. Every call becomes a job, every job moves through your pipeline, and Mia chases the invoice by SMS so you don't have to.

RipperReceptionistAnswering
01 · HOME
G'day Bob
Running solo? Mia answers while you're on the tools.
Mia this week: 16 calls · 16 jobs · $275
1 · Captured. The call ends, the job already exists.
🔧 Jobs← Home
02 · JOB PROGRESS
Priya · heater breakdownNew
captured by Mia · 13 July, 7:15 pm
1New
2Quoted
3Accepted
4Booked
5Complete
6Invoiced
7Paid
2 · Moving. Quote → booked → done, one tap per stage.
💲 Get paid← Home
03 · MONEY
OWED TO YOU
$166.10
BOOKED AHEAD
$59.30
Payment chasing: ON · texts cost 15c
3 · Paid. Mia chases the invoice so you never have to.
Home · Get Paid · Jobs · Settings — the whole back office, on your phone.
Mia· RipperReceptionist Demo

It is 38 degrees. The phone rings from a rooftop away.

Caller
Hi, my ducted reverse-cycle has just died completely and we have got four kids at home. It is 38 degrees outside. I am in Balwyn North. I need someone today if possible. Can you fit me in?
Mia
That is no fun in this heat. So that is a ducted reverse-cycle that has stopped working entirely, over in Balwyn North. Does this afternoon or early evening suit for a visit?
Caller
This afternoon would be ideal, we are melting in here.
Mia
The technician will be in touch within the hour to confirm. I am sending the owner the job summary and urgency flag right now.
Urgent notificationUrgent job sent to owner
JobDucted reverse-cycle, stopped completely
SuburbBalwyn North
AvailabilityThis afternoon or early evening
Urgency38 degrees, four kids at home
✓ The owner is mid-job in Ringwood but sees the SMS during a brief break, rings back within 40 minutes, and books the afternoon callout before she has had a chance to ring anyone else.
24/7
always answering
$0
setup fee
5 min
go-live
No lock-in
cancel anytime
Real challenges

Why calls get missed.

Calls arrive while technicians are on the tools
When a split system fails in a 40-degree Melbourne summer, the homeowner rings immediately. But if the technician is on a rooftop in Dandenong or inside a ceiling cavity in Penrith, that call goes unanswered. Australian HVAC operators running lean crews have no one back at base to pick up, and most callers will not leave a voicemail. They ring the next contractor on Google Maps instead.
Source: virtualreception.com.au — 'Missed calls occur during on-site work, driving between jobs, after-hours, and busy seasonal periods'
Summer heatwaves flood the phone and kill conversions
When temperatures climb past 40 degrees Celsius, every residential and commercial unit that has not been serviced since winter starts playing up at once. Booking queues stretch to one to two weeks and inbound call volume spikes sharply. The HVAC businesses that capture those calls in the first five minutes lock in the work; the ones that do not convert a fraction of the surge.
Source: airconditioningguys.com.au — 'When Melbourne's inevitable heatwave arrives, hundreds of people discover their air conditioner won't work, and HVAC companies get slammed with calls'
After-hours emergencies command the highest margins
An estimated 62% of HVAC calls arrive outside standard business hours, and emergency callouts generate an estimated two to three times the revenue of routine service visits. For a sole trader or small HVAC team without an after-hours answering solution, this is the highest-value call type also being systematically missed. The missed emergency call does not just represent one job. It represents the lifetime relationship with that customer and any property manager referrals that follow.
Source: agentzap.ai citing ACHR News — '62% of HVAC calls occur outside regular business hours' and 'Emergency calls generate 2-3x revenue of standard service calls'
Missing one call often means losing the job permanently
Industry data indicates HVAC businesses miss an estimated 22 to 35 percent of inbound calls, rising to 40 percent or higher during peak season. Roughly 85% of callers who reach voicemail never call back, and an estimated 78% of emergency jobs go to the first contractor to respond.
Source: ethoslinksystems.com — 'the average HVAC contractor misses nearly 27% of all inbound calls. 85% of callers who don't reach a live person never call back'
How Mia handles it

Real calls. Real outcomes.

Tuesday 2:15pm
CALLER
"Hi, my ducted reverse-cycle has just died completely and we have got four kids at home. It is 38 degrees outside. I am in Balwyn North. I need someone today if possible. Can you fit me in?"
MIA
Mia answers on the second ring. She confirms the caller's name, the address in Balwyn North, the unit is a ducted reverse-cycle that has stopped working entirely, and the caller is available this afternoon or early evening. Mia tells the caller the technician will be in touch within the hour to confirm the booking, then sends the owner a text and email with the job summary, suburb, and urgency flag.
✓ The owner is mid-job in Ringwood but sees the SMS during a brief break, rings back within 40 minutes, and books the afternoon callout before she has had a chance to ring anyone else.
Saturday 8:45am
CALLER
"G'day, I am the facilities manager at a small aged care facility in Parramatta. One of our main AC units has gone down overnight and we need it looked at urgently. Who do I speak to about getting a tech out today?"
MIA
Mia answers and captures the caller's name, the facility name and suburb, the fact it is a commercial unit failure requiring same-day attention, and a direct callback number for the facilities manager. She flags the job as high-priority in the notification based on the commercial and aged care context, and fires an urgent SMS alert to the owner immediately rather than batching it with routine Saturday enquiries.
✓ The owner sees the urgent flag, calls back within 15 minutes, and secures a commercial emergency callout at premium Saturday rates.
Wednesday 6:30pm
CALLER
"Hi, I was hoping to get a quote on a new split system for my home office in Geelong. I have been quoted before but I want a second opinion on the size. Is there someone I can talk to?"
MIA
Mia takes the caller through a brief qualification covering room size, current setup, whether they own or rent, and a preferred time for the owner to call back. She explains that the technician is currently finishing up on a job and will ring back within the evening. The owner receives a structured enquiry summary via text and email with all the pre-quote details captured.
✓ The owner calls back at 7:30pm with the job details already in hand, quotes confidently, and converts a lead that arrived after business hours into a booked installation.
HVAC businesses use RipperReceptionist to capture emergency breakdown calls and after-hours installation enquiries while their technicians are on the tools.
Australian air conditioning technicians spend the bulk of their working day in ceiling cavities, on rooftops, and at outdoor condenser units. The phone goes unanswered not from neglect, but because the work physically demands it.

Every plan answers every call.

Competitors gate the good stuff behind $111-$283/month add-ons. Every plan here answers every call. Pro and Pro Max add the money side - deposits, invoicing and payment links.

Answers your phone 24/7
Every call in your business voice, on every plan. FAQs answered, messages taken; bookings and quotes on Pro.
Chats on your website
One script tag. Your AI is live. Customers get answers at midnight.
Books appointments
On Pro, Mia checks your RipperReceptionist calendar and confirms the booking. Pro and Pro Max add an automatic payment link.
Qualifies every lead
Hot leads flagged instantly. Every enquiry captured and followed up.
You stay in control
Every booking needs your one-tap approval. You are always the boss.
Learns your business
Reads your website. Knows your services, prices, and policies in 60 seconds.
Chases unpaid invoices (Pro and Pro Max)
Stripe payment links sent automatically, then a follow-up SMS if it's overdue.
CRM integrationComing soon
Will log every lead to HubSpot or Zoho, read and write, with no manual data entry.
The honest comparison

Others charge extra for basics

Feature
Competitors
Ripper
Booking engine
$15-$49/mo
✅
Job pipeline (New→Paid)
$29-$79/mo
✅
Lead qualification
$19-$49/mo
✅
Owner approval flow
$15-$29/mo
✅
No-show tracking
$9-$19/mo
✅
Call transcripts
$15-$29/mo
✅
Payment chasing by SMS
Paid add-on
✅
Connect your AI assistant
Not offered
✅
Industry-specialist AI
Not offered
✅
Instant call demos
Not offered
✅
Voice-guided setup
Not offered
✅
QR ordering + driver tracking
Paid add-on
✅
Total extras
$102-$254/mo
$0

Total reflects priced comparisons only — rows marked “Not offered” or “Paid add-on” have no single defensible competitor figure to add.

Setup in 5 minutes

Live before your next cup of tea

1
Paste your URL
Mia reads your site in 60 seconds
2
Describe your style
Your tone, rules, and what matters
3
Set your rules
Hours, messages, what to capture
4
Go live
Your AU number. Active immediately.

Every plan covered by a 14-day refund — you only pay for the minutes you use

Three plans

Three plans, designed for Australian small businesses

Every plan answers your phone. Upgrade or downgrade anytime.

STARTER
$19.99/mo + GST
14-day refund — you only pay for the minutes you use
+ 19 bonus minutes
one-time · redeem anytime

Voice + chat + email Mia. 100 conversations a month.

What Mia does
✓Answers every call in your business's name
✓Finds out what they want and how urgent it is
✓Takes the caller's details so no one slips through
What's included
✓Web chat
✓SMS replies
–WhatsAppSoon
–Social media messagesSoon
✓Phone receptionist
✓Voice billed at …
–Payment remindersAvailable on Pro
–Document chasingAvailable on Pro
–Review requestsAvailable on Pro
–Hot lead alertsAvailable on Pro
MOST POPULAR
PRO
$49.99/mo + GST
14-day refund — you only pay for the minutes you use
+ 49 bonus minutes
one-time · redeem anytime

Voice + chat + email Mia. No monthly conversation limit.

What Mia does
✓Answers every call in your business's name
✓Finds out what they want and how urgent it is
✓Takes the caller's details so no one slips through
✓Chases up the invoices your customers haven't paid (Pro and Pro Max)
✓Asks your happy customers for a review
✓Flags the hot leads on your dashboard, with the reason
What's included
✓Web chat
✓SMS replies
–WhatsAppSoon
–Social media messagesSoon
✓Phone receptionist
✓Voice billed at …
✓Payment reminders
✓Document chasing
✓Review requests
✓Hot lead alerts
SAVE $2,000
PRO MAX
$999one-time + GST
+ 999 bonus minutes
one-time · redeem anytime
14-day refund — you only pay for the minutes you use

5 years of Pro. $999 one-time (save $2,000). No monthly conversation limit. For solo operators who are all in.

What Mia does
✓Answers every call in your business's name
✓Finds out what they want and how urgent it is
✓Takes the caller's details so no one slips through
✓Chases up the invoices your customers haven't paid (Pro and Pro Max)
✓Asks your happy customers for a review
✓Flags the hot leads on your dashboard, with the reason
What's included
✓Everything in Pro
✓5 years of access
✓$0 monthly fees
✓Voice billed at …
Voice billed separately at …
Voice minutes

Preview your monthly voice cost.

Pay as you go at …. Top up your call credit whenever you like — any amount from $10 to $500, plus GST — and your credit never expires.

AFTER HOURS
$25
credit + GST
≈ 0 minutes
… · never expires
ON THE TOOLS
$50
credit + GST
≈ 0 minutes
… · never expires
YOUR RECEPTIONIST
$100
credit + GST
≈ 0 minutes
… · never expires

Selected: On the Tools — $50 of credit ≈ 0 min, plus your Pro licence at $49.99/mo — both + GST. Credit is a one-off top-up you buy when you need it, not a monthly charge.

The numbers

Estimate the revenue you lose to missed calls.

Three numbers. Honest maths. Find out what you are losing every month.

Estimated annual revenue loss

$53,040

About $4,420 per month

Estimated annual loss = 4 missed calls per week × 52 weeks × 30% conversion × $850 average job value.

Stop the leak. Mia answers every call, so these jobs stay booked.

Join the waitlist →

Frequently asked questions

I am on the tools all day. How do I know Mia is capturing the right job details?
Mia asks callers for their name, suburb, the make and model of their unit if they know it, and a brief description of the fault. You get a text and email summary the moment the call ends, so by the time you pull up for lunch you have a list of qualified jobs with enough detail to call back and confirm the booking.
What happens when a caller rings about a genuine emergency like a complete system failure in a nursing home?
You set the urgency keywords with Mia during onboarding. When a caller uses phrases like 'not working at all', 'nursing home', 'server room', or 'flooding', Mia flags the job as urgent in the notification and can send you a live SMS alert straight away rather than queuing it with routine enquiries.
I already pay for a Google Business Profile and a quoting tool. Will this replace them or is it another subscription on top?
Mia sits alongside your existing tools. She answers the phone and web chat, captures job details, and notifies you. She does not replace your quoting software or CRM; she feeds enquiries into them. At $49.99 a month, most HVAC operators recover the cost from a single extra service call per month.
My work is very seasonal. Do I have to pay the full subscription during my quiet autumn months?
The subscription is month to month with no lock-in contract. You can pause during slow periods and reactivate before the spring pre-season rush when booking enquiries start climbing again.
How does Mia learn my business?
Paste your website URL during setup. Mia crawls your site for services, hours, pricing, and policies. You review and refine. Setup typically takes under 5 minutes.
Can I review what Mia says before it goes to a customer?
Yes. You can enable owner approval mode where Mia drafts the response and you approve via SMS before it sends. Or run Mia fully automated for trusted topics.
What if Mia gets something wrong?
Every call has a transcript and summary sent to your phone. You can correct any answer and Mia learns from the correction for future calls.
View all FAQs →

Right now, someone is calling.
Will you answer?

14-day refund — you only pay for the minutes you use. Live in 5 minutes. No lock-in.

Shared inbound line during trial · Forward your existing number when you add billing

Join the waitlist →

No lock-in. Cancel anytime. Australian hosted.

Weighing this up against a receptionist or voicemail?

We wrote an honest four-way comparison for tradies, including where a human on the phone genuinely beats us.

Read the comparison →